§ 8 Organs of the association
The organs of the association are the General Assembly, the Executive Board and an Advisory Board.
§ 9 Tasks of the General Assembly
The General Assembly is the supreme body of the Association. Its duties include in particular
- resolving on amendments to the Articles of Association and the dissolution of the association
- electing and dismissing members of the Executive Board
- receiving the annual report and discharging the Executive Board
- deciding on the exclusion of members
- as well as other duties arising from the Articles of Association or by law.
§ 10 Convening the general meeting
- A regular general meeting must be convened by the Executive Board at least once a year, if possible in the first quarter. The meeting shall be convened in electronic form, giving two weeks' notice and stating the agenda.
- The agenda is set by the Executive Board. Each member of the association can apply to the Executive Board electronically for an addition to the agenda no later than one week before the general meeting. Additions to the agenda must be announced at the beginning of the meeting. The agenda can be supplemented at the request of a member at the beginning of the general meeting and by resolution of the members present.
- The Executive Board is obliged to convene an extraordinary general meeting if at least one third of the members request this electronically, stating reasons.
§ 11 Holding the general meeting
- The general meeting may be held electronically, i.e. on the Internet, on a communication channel determined by the Executive Board, at the decision of the Executive Board.
- The General Meeting constitutes a quorum if one third of the members are present. At the beginning, a chairperson of the general meeting and a secretary are appointed.
- The secretary draws up minutes of the resolutions of the general meeting. The minutes shall contain in particular the number of members present, the determination of the quorum, the motions put forward and the type of vote with the exact result of the vote. The minutes must be signed by the chairperson and the chairperson of the meeting.
- Each member has one vote. The right to vote may be exercised on behalf of another member by submitting a written proxy.
- Votes are decided by a simple majority of the votes cast. Resolutions are generally passed by open vote. Resolutions to amend the articles of association require a majority of three quarters, while resolutions to change the purpose or dissolve the association require the approval of nine tenths of the members present.
§ 12 Executive Board
- The Executive Board within the meaning of § 26 of the German Civil Code (BGB) consists of a chairperson, a deputy chairperson and a treasurer.
- The chairperson and the treasurer each represent the association alone.
- The Board of Directors may be paid remuneration. The General Assembly decides on the amount of remuneration.
§ 13 Appointment of the Executive Board
- The Executive Board is elected individually by the General Assembly of Members for a term of one year.
- Members of the Executive Board can only be members of the Association; membership of the Executive Board ends with membership of the Association. The re-election or premature dismissal of a member by the General Assembly is permitted. A member remains in office after expiry of the regular term of office until the election of his or her successor.
- If a member leaves the Executive Board prematurely, the remaining members of the Executive Board are entitled to elect a member of the association as their successor.
§ 14 Tasks of the Executive Board
The Executive Board of the association is responsible for representing the association in accordance with Section 26 of the German Civil Code (BGB) and managing its business. In particular, it has the following duties
- convening and preparing the general meetings, including drawing up the agenda
- executing the resolutions of the general meeting
- managing the Association's assets
- preparing the annual report and
- admitting new members.
§ 15 Consultation and decision-making of the Executive Board
- The Executive Board meets as required. Meetings are convened by the chairperson or, if the chairperson is unable to attend, by the deputy chairperson. A notice period of one week should be observed. The Board of Directors is quorate if at least two members are present. Resolutions are passed by a majority of the valid votes cast. In the event of a tie, the Chairperson has the casting vote; if the Chairperson is unable to attend, the Deputy Chairperson has the casting vote.
- The resolutions of the Board of Directors must be recorded in the minutes. The minutes must be signed by the secretary and another member of the Board of Directors.
§ 16 Advisory Board
- The Executive Board may establish an Advisory Board. The task of an advisory board is to advise the Executive Board and the general meeting on all matters relating to the association. The aim of the advisory board is to support the purpose of the association, whereby it is possible for the Executive Board to entrust individual members of the advisory board with different tasks and focal points.
- The members of the Advisory Board are appointed by the Executive Board for a period of two years. The Executive Board determines the number of Advisory Board members and can appoint one or more Advisory Board chairpersons and several deputies.